# Document intelligence - Paperwork into checked records

> Systems that read invoices, forms, scans and tables into structured records in your own systems, each value linked to the page it came from.

- Web page: https://www.alesanalytics.com/capabilities/document-intelligence
- Markdown: https://www.alesanalytics.com/capabilities/document-intelligence.md
- Publisher: Ales Analytics

## Turn paperwork into records you can use.

Document intelligence. We build systems that read your documents, including scans, tables and handwriting, with modern AI models, and turn them into structured records in your own systems. Each value links back to the page it came from, and anything the system is unsure of goes to a person.

## Under the hood

- Documents routed by type: layout parsers for digital files, document vision-language models for scans and complex tables.
- Reading order, table structure and page coordinates kept for every value.
- Extraction constrained to a schema as the model writes, then checked against your business rules and master data.
- A confidence score per field from several signals; low scores go to a review queue, and corrections become test cases.
- Model and tool licences checked for commercial use before selection.

## How we work on every build

### Tested on your own work

Tested against examples from your own work before anything goes live.

### People approve what matters

A person approves anything that cannot be undone.

### Your data stays with you

Your data stays in your environment by default; any outside call is explicit and logged.

### Models stay replaceable

Models can be changed later without rebuilding the system.

## Why businesses accelerate with Ales Analytics

In a world being reshaped by AI, the advantage goes to organisations that put it to work quickly, safely and on their own terms. That is what we deliver.

### Designed around your business

Every system starts from how your organisation works today, so your people keep the processes they know and gain the speed they need.

### Works with what you have

We connect to the ERP, CRM, practice and accounting systems already in place. Nothing that works today needs replacing.

### Your data stays yours

Everything runs in your own cloud account or on your own servers, under your identity provider and your controls.

### Results you can trace

Every figure, answer and completed task traces back to the record it came from, with a full history of who approved what.

### Engineers from start to finish

The people you speak to are the engineers who design, build and look after your system, from the first conversation onwards.

### Ready for what comes next

Models can be replaced as AI advances, without rebuilding, so your systems keep getting better as the technology does.

### Ales Analytics and everything else

|  | With Ales Analytics | Everything else |
| --- | --- | --- |
| How it fits your work | Designed around how your organisation already works | Your processes adapt to the tool |
| Your existing systems | Connects to everything already in place | Often one more system to manage, or a replacement project |
| Where your data lives | Your own cloud account or your own servers | Usually someone else's platform |
| Who builds it | The engineers you speak to, from start to finish | Handed between teams over time |
| As AI advances | Models upgraded without rebuilding | Tied to one vendor's roadmap |

## Related docs

- [Document intelligence pipeline](https://www.alesanalytics.com/docs/document-intelligence-pipeline.md): From scanned page to checked record
- [Evaluation built from your own data](https://www.alesanalytics.com/docs/evaluation-from-your-own-data.md): A frozen test set labelled by your own experts
- [Choosing an open-weight model](https://www.alesanalytics.com/docs/choosing-an-open-weight-model.md): Licence, shape and fit before accuracy
- [Making Tax Digital for Income Tax](https://www.alesanalytics.com/docs/making-tax-digital-income-tax.md): Quarterly updates from April 2026
- [EU electronic freight transport information (eFTI)](https://www.alesanalytics.com/docs/efti-electronic-freight-information.md): Electronic freight documents accepted from 9 July 2027

## Let's build yours

Tell us a little about your work. Our engineers will come back with how document intelligence would run for you, and a fixed scope to get it live. https://www.alesanalytics.com/contact

## Contact

solutions@alesanalytics.com, or https://www.alesanalytics.com/contact.

- Every page as Markdown: https://www.alesanalytics.com/llms.txt